Create or Edit a Parts Order

Create a Edit a Parts Order

To create or edit a parts order:

Note: Click here to view instructions for creating a Transient Owner Service (TOS) part order.

From the Order Type drop-down list, select the order type.

In the Dealer Order Reference # field, type a unique reference number to identify the parts order.
Note: If the reference number is a duplicate number, Fred automatically generates a suffix and highlights the suffix in the Parts Order Detail section. After you type a unique Dealer Order Reference #, Fred clears the suffix.

To ship the order to your alternate shipping point (ASP), in the ASP Number field, type your ASP number or click the Lookup icon to select the ASP.
Note: The ASP number may also be referred to as the wholesale code or ship to code.

If you selected "SOL - Solicited Order" or "SVC - Service Campaign Order" from the Order Type drop-down list, complete the additional required fields:

SOL - Solicited Order

In the Promo Program Code field, type the program code or click the Search icon to search for and select the program code.

SVC - Service Campaign Order

In the VIN # field, type the vehicle identification number.
For NNA, in the Campaign ID field, type the campaign ID associated with this part.
Note: The format for campaign ID is ANNNN, where A is an alphabetic character and NNNN is a numeric value.

From the Ship Priority, Cross Ship Priority, Backorder Flag, and Cross Ship Flag drop-down lists, modify the default selections, if desired.
Note: The information in these lists is automatically populated based on the order type.
Note: Changes made in the Parts Order Detail section may override this setting.

In the Shipping Instructions field, type the shipping instructions for the parts order, if desired.

Complete the Parts Order Detail section:

Click here for instructions on how to add a part.
Click here for instructions on how to delete a part.
Click here for instructions on how to look up a part.
Click here for instructions on how to modify a detail line.

Use the appropriate button to save, submit, delete, or cancel the parts order.

Save - Click the Save button to save the parts order.
Submit - Click the Submit button to validate the parts order and submit the order for fulfillment or approval.
Note: If errors are found during the validation process, a warning message appears. Click Yes to submit the order with warnings, or click No to cancel the submission and return to the parts order.
Delete - Click the Delete button to delete a new or saved parts order.
Cancel - Click the Cancel button to clear any changes made since the previously saved version of the parts order. Click Yes to confirm the cancellation and discard all changes, or click No to return to the parts order.

To create a edit a parts order:

From the Order Type drop-down list, select the order type.

In the Order # field, type a unique reference number to identify the parts order.

In the Dealer Comments field, type any comments.

In the Ship Via field, type instructions for how the order should be shipped.

Complete the Parts Order Detail section:

Note: Click here for instructions on how to add a part.
Note: Click here for instructions on how to delete a part.
Note: Click here for instructions on how to look up a part.
Note: Click here for instructions on how to modify a detail line.

Use the appropriate button to save, submit, delete, or cancel the parts order.

Save - Click the Save button to save the parts order.
Note: You must complete the header information and add at least one detail line before you can save the parts order.
Submit - Click the Submit button to validate the parts order and submit the order for fulfillment or approval.
Note: If errors are found during the validation process, a warning message appears. Click Yes to submit the order with warnings, or click No to cancel the submission and return to the parts order.
Delete - Click the Delete button to delete a new or saved parts order.
Note: You cannot delete submitted, allocated, backordered, or canceled parts orders. The Delete button is dimmed for parts orders with any of these statuses.
Cancel - Click the Cancel button to clear any changes made since the previously saved version of the parts order. Click Yes to confirm the cancellation and discard all changes, or click No to return to the parts order.

Create or Edit a Parts Order

Note: Click here for instructions on creating a TOS (Transient Owner Service) part order.

To create or edit a parts order:

From the Order Type drop-down list, select the order type.
In the Dealer Order Reference # field, type a unique reference number to identify the parts order.
Note:
If the reference number is a duplicate number, Fred automatically generates a suffix and highlights the suffix in the Parts Order Detail section. After you type a unique Dealer Order Reference #, Fred clears the suffix.
To ship the order to your alternate shipping point (ASP), in the ASP Number field, type your ASP number or click the Lookup icon to select the ASP.
Note: The ASP number may also be referred to as the wholesale code or ship to code.
If you selected "SOL - Solicited Order" or "SVC - Service Campaign Order" from the Order Type drop-down list, complete the additional required fields.
From the Ship Priority, Cross Ship Priority, Backorder Flag, and Cross Ship Flag drop-down lists, modify the default selections, if desired.
In the Shipping Instructions field, type the shipping instructions for the parts order, if desired.

Complete the Parts Order Detail section:

Click here for instructions on how to add a part.
Click here for instructions on how to delete a part.
Click here for instructions on how to look up a part.
Click here for instructions on how to modify a detail line.

Use the appropriate button to save, submit, delete, or cancel the parts order.

Tip

For VOR parts orders, you cannot have more than 40 part detail lines in a single order.

Tip

For STK parts orders, you cannot have more than 999 part detail lines in a single order.

Tip

For fastest processing, correct all errors before submitting a part order.

Create a Edit a Parts Order

To create or edit a parts order:

Note: Click here to view instructions for creating a Transient Owner Service (TOS) part order.

From the Order Type drop-down list, select the order type.

If you selected "SOL - Solicited Order" or "SVC - Service Campaign Order" from the Order Type drop-down list, complete the additional required fields:

SOL - Solicited Order

In the Promo Program Code field, type the program code or click the Search icon to search for and select the program code.

SVC - Service Campaign Order

In the VIN # field, type the vehicle identification number.
For NNA, in the Campaign ID field, type the campaign ID associated with this part.
Note: The format for campaign ID is ANNNN, where A is an alphabetic character and NNNN is a numeric value.

In the Shipping Instructions field, type the shipping instructions for the parts order, if desired.

Complete the Parts Order Detail section:

Click here for instructions on how to add a part.
Click here for instructions on how to delete a part.
Click here for instructions on how to look up a part.
Click here for instructions on how to modify a detail line.

Use the appropriate button to save, submit, delete, or cancel the parts order.

Save - Click the Save button to save the parts order.
Submit - Click the Submit button to validate the parts order and submit the order for fulfillment or approval.
Note: If errors are found during the validation process, a warning message appears. Click Yes to submit the order with warnings, or click No to cancel the submission and return to the parts order.
Delete - Click the Delete button to delete a new or saved parts order.
Cancel - Click the Cancel button to clear any changes made since the previously saved version of the parts order. Click Yes to confirm the cancellation and discard all changes, or click No to return to the parts order.

To create a edit a parts order:

From the Order Type drop-down list, select the order type.

In the Order # field, type a unique reference number to identify the parts order.

In the Dealer Comments field, type any comments.

In the Ship Via field, type instructions for how the order should be shipped.

Complete the Parts Order Detail section:

Use the appropriate button to save, submit, delete, or cancel the parts order.

Save - Click the Save button to save the parts order.
Note: You must complete the header information and add at least one detail line before you can save the parts order.
Submit - Click the Submit button to validate the parts order and submit the order for fulfillment or approval.
Note: If errors are found during the validation process, a warning message appears. Click Yes to submit the order with warnings, or click No to cancel the submission and return to the parts order.
Delete - Click the Delete button to delete a new or saved parts order.
Note: You cannot delete submitted, allocated, backordered, or canceled parts orders. The Delete button is dimmed for parts orders with any of these statuses.
Cancel - Click the Cancel button to clear any changes made since the previously saved version of the parts order. Click Yes to confirm the cancellation and discard all changes, or click No to return to the parts order.